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Administrative coordinator 2

Company Name:
Louisiana Department of State Civil Service
Job Title: ADMINISTRATIVE COORDINATOR 2
Agency: DOS-Secretary of State
Opening Date: Wed. 05/07/14
Closing Date/Time: Mon. 05/12/14 11:59 PM Central Time
State Salary Range: $9.70 - $18.65 hourly
$1,681.00 - $3,233.00 monthly
Agency Hiring Range: Min: Max:
Job Type: Classified
Location: Morgan City, Louisiana
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QualificationsBenefitsSupplemental Questions
MINIMUM QUALIFICATIONS:
One year of experience in which clerical work was a major duty
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments.Similarly, college training will only be credited in 15 semester hour increments.
NOTE:
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies:the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the North Central Association of Colleges and Schools; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.
Supplemental Information:
This position is located in theSt. Mary Parish Registrar of Voters Office in Morgan City, Louisiana.
All applicants mustmeet the Minimum Qualifications and respond to this posting by the closing date in order to be considered.
Applicants must have a Civil Service test score for the 8500-Office Support Exam in order to be considered for this vacancy. If you do not have a score prior to applying for this position, it might result in your application not being considered.
Applicants without a current test score can apply to take the testhere.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application which can be used for this vacancy as well as future job vacancies.
FOR EVERY ELECTION,SELECTED APPLICANT WOULD BE EXPECTED TO WORK ON THE SATURDAYS OF EARLY VOTING WEEK, EXTENDED HOURS DURING THE TWO WEEKS OF EARLY VOTING AND ELECTION DAY SATURDAY.
For further information about this vacancy contact:
Ken Landry
Department of State
P.O. Box 94125
Baton Rouge, LA 70804-9125
Job Concepts:
Function of Work:
To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Employees follow detailed procedural guidelines in completing well-defined duties.
Level of Work:
Experienced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
None.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.
Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.
Examples of Work:
NOTE: Positions allocated at this level tend to focus on several examples of work as listed below:
Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.
Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.
Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
Receives, stores, and distributes supplies; maintains inventory of such.
Collects and prepares for processing time and attendance sheets for department or office.
Maintains department''s records system, including filing and retrieving documents, researching files, etc.
Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
Serves as receptionist for the assigned work unit.
May deliver and pick-up various materials.
Performs related duties as assigned.

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